Finance Assistant

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We are looking for a suitably qualified and experienced person to join our finance team.

You will carry out a range of tasks to support the Finance Manager, including monitoring and reporting budget information and grant funded projects, and other day-to-day financial tasks.

You should have an AAT or equivalent qualification OR relevant on the job training and experience, and proven experience of working in a finance/accounting environment, of using Sage accounting systems, and of budgetary control and reporting.

This is a full-time position but we would be willing to consider part-time or flexible working for the right candidate.

A full job description and person specification are available below.

The salary will be between £29,277 and £35,829 depending on qualifications and experience.

Interested persons are encouraged to contact Isobel Johnson for an informal discussion (isobel.johnson@uhi.ac.uk, 01595 772000).

The closing date for applications is 2.00 pm on Monday 10th May 2021.

How to Apply content

How to Apply

How to Apply

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Finance Assistant

Thanks you for your interest in this post. The application pack for this post comprises:

  • Job description (below or Download pdf file).
  • Person specification (below or Download pdf file).
  • Application form (Download word document).
  • Equal opportunities monitoring form (Download word document).
  • Job Applicant Privacy Notice (below or Download pdf file).

The closing date for applications is 2.00pm on Monday 10th May 2021.

Before completing the application form please ensure that you read the Job Description, Person Specification and Job Advert thoroughly. The application form should be used to tell us how your skills and experience fit the requirements of the post.

Return the completed application and equal opportunities form by post to:

Mrs F Tulloch
Head of Central Support Services
NAFC Marine Centre
Port Arthur
Scalloway
Shetland ZE1 0UN.

Or by e-mail to narecruitment@uhi.ac.uk (you should note that applications sent to our info e-mail address will not be accepted).

We require all applicants to complete our application form and only the information included on this form will be considered, Curriculum Vitae will not be accepted.

Application forms received after the closing date will not be accepted.

If you should require any further information or assistance, please do not hesitate to contact me.  In the meantime, thank you for your interest in this post.

Yours sincerely

Mrs F Tulloch

Head of Central Support Services

Job Description content

Job Description

Job Description

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Finance Assistant

Reporting To: Finance Manager

Job Summary

The main purpose of the post will be to support the Finance Manager in providing an effective financial management service to the Trust.  The role includes reporting and monitoring of budget information and grant funded projects and providing support with all day to day financial matters.

Main Duties and Responsibilities

  1. Budget monitoring and review including investigation and reporting of material variances.
  2. Preparation of accurate and timely budgetary reports for internal and external use.
  3. Provide advice and assistance to project leaders and budget holders on financial management issues.  This will include all aspects of project finance from costing and budget preparation, through to project funding claims.
  4. Preparation of quarterly VAT return.
  5. Assistance with preparation of regular management accounts and annual financial accounts.
  6. Preparation of costing information to assist with budget preparation.
  7. Assist with credit control and debt management.
  8. Support and assist finance staff and auditors in all matters relating to interim and annual audit requirements.
  9. Ensure confidentiality at all times, only releasing information to those authorised to receive it.
  10. To uphold the Centre’s commitment to equality of opportunity and non-discrimination in all aspects of its work
  11. To comply with the requirements of the health and safety policy and ensure that safe working practices are employed within all areas of responsibility
  12. To undertake any other reasonable duties as directed by the Line Manager/Head of Department.

April 2021

Person Specification content

Person Specification

Person Specification

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Finance Assistant

 EssentialDesirable
Education AAT or equivalent accounting qualification
OR relevant on the job training and employment experience

Relevant Degree level qualification

ECDL or equivalent level of IT qualification

Work Experience

Proven experience of working in a finance/accounting environment

Proven experience of Sage accounting systems

Proven experience of budgetary control and reporting

Proven experience of preparing VAT returns
Skills, Abilities & Knowledge

Good understanding of accounting processes and procedures

High level of accuracy and attention to detail

Strong organisational skills including proven ability to prioritise and work to deadlines

Able to work with minimal management guidance/supervision

Effective communication skills, especially explaining accounting and financial matters to non-financial staff

Good level of competence in MS Office particularly Excel and Word

Able to work under independently and as part of a team

Able to work in a busy office environment that demands high levels of concentration whilst coping with interruptions

Good problem solving ability

Knowledge of charity accounting

Knowledge of VAT partial exemption

 

Personal Attributes

Willingness to accept responsibility

Customer focussed approach

Pro-active with a high level of self-motivation

Reliable and punctual

Tactful, diplomatic and able to maintain confidentiality

Flexible attitude, able to adapt to changes in the working environment

Eligible to take up immediate employment in the UK

 
Applicant Privacy Notice content

Applicant Privacy Notice

Applicant Privacy Notice

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Data controller: Shetland Fisheries Training Centre Trust, NAFC Marine Centre, Port Arthur, Scalloway, Shetland, ZE1 0UN

Data protection officer: Angela Sutherland

As part of any recruitment process, the Trust collects and processes personal data relating to job applicants. The Trust is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does the Trust collect?

The Trust collects a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
  • information about your entitlement to work in the UK; and
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.

The organisation may collect this information in a variety of ways. For example, data might be contained in application forms, obtained from your passport or other identity documents, or collected through interviews.

The organisation may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does the Trust process personal data?

The Trust needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, the Trust needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

The Trust has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the Trust to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The Trust may also need to process data from job applicants to respond to and defend against legal claims.

The Trust may process information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

Where the Trust processes other special categories of data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is for equal opportunities monitoring purposes.

For some roles, the Trust is obliged to seek information about criminal convictions and offences. Where the Trust seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

The organisation will not use your data for any purpose other than the recruitment exercise for which you have applied.

Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

The Trust will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The Trust will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.

The Trust will not transfer your data outside the European Economic Area.

How does the Trust protect data?

The Trust takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does the Trust keep data?

If your application for employment is unsuccessful, the Trust will hold your data on file for no longer than six months after the end of the relevant recruitment process.  At the end of that period your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the Trust to change incorrect or incomplete data;
  • require the Trust to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • object to the processing of your data where the Trust is relying on its legitimate interests as the legal ground for processing.

If you believe that the Trust has not complied with your data protection rights, you can complain to the Information Commissioner.

If you would like to exercise any of these rights, please contact:

Data Protection Officer
Shetland Fisheries Training Centre Trust
NAFC Marine Centre
Port Arthur
Scalloway
Shetland ZE1 0UN

Tel: 01595 772000

Email: angela.sutherland@uhi.ac.uk

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the Trust during the recruitment process. However, if you do not provide the information, the Trust may not be able to process your application properly or at all.

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Downloads

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Finance Assistant

Download Job Description (pdf file)

Download Person Specification (pdf file)

Download Applicant Privacy Notice (pdf file)

Download Application Form (word document)

Download Equal Opportunities Monitoring Form (word document)

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NAFC Marine Centre is the operating name of the Shetland Fisheries Training Centre Trust. Scottish Charity Number SC003715

uploaded 22nd April 2021